Secretary III

Department:
Administration

Schedule/Status:
8am-430pm; Full Time

Standard Hours/Week:
40

General Description:
The Secretary III reports to the Vice President Finance and Chief Financial Officer, a member of the Executive Management Committee, and provides high-level secretarial services requiring advanced knowledge and experience in performing functions involving discretion and confidentiality. Strong organizational skills and prove to be proficient in Microsoft Word, Outlook, Excel, PowerPoint. Superior customer service skills are also keys to success in this position. The position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare.

Key Responsibilities:

• Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries.
• Coordinates and maintains the executive's calendar for meetings and appointments to provide optimal utilization of the executive's time.
• Maintains all communications for the executive and related functional areas including written correspondence and telephone contacts.
• Attends meetings and transcribes dictation of minutes for the Board Audit Committee meetings; Board Ad-hoc Finance related Committee meetings; Pension Administrative Committee meetings and Chief Financial Officer Division meetings. Composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness.
• Maintains invoice process including receiving, validating, filing and processing invoices for payment; assist with trouble shooting on invoices and helps prepare monthly expense reports.
• Assists the Executive and department with developing presentations, reports, memos, letters, correspondence.
• Assists with managing project assignments as needed.
• Attends departmental and board meetings, takes minutes, transcribes and prepares documentation as needed.
• Makes travel arrangements for executive.
• Manage contracts for executive's functional area(s) of responsibility.
• Responsible for the preparation of financial and statistical spreadsheets as required by the Chief Financial Officer, Executive Management Committee, and Department Directors.
• May be required to provide lunch and /or shift coverage for the front desk.
• Responsible for confidential and time sensitive information.
• Performs other duties as assigned.
• Knows fire, disaster and safety procedures and regulations as it pertains to the work area
• Excel proficiency is required

Requirements:
Formal Education

• High School/GED required. AA or Vocational degree preferred.

Work Experience

• >5 years relevant experience; 3+ years of senior administrative experience of Directors or above

Licenses, Certifications

• Professional Administrative Assistant Certification a plus

Parrish Healthcare is a caring community of healthcare professionals passionate about excellence and fulfilling our mission of providing Healing Experiences For Everyone All The Time®.

Parrish Healthcare has a Culture of Choice®. This means a we have a healing work environment that empowers people to aspire to be their very best. We partner passionate, talented and skilled people in the right role with the right resources. We provide a clear and strategic direction to achieve superior results on behalf of the communities we serve.