Records Management Specialist

Health Information Management

8:30am-5:00pm; Full Time

Standard Hours/Week:

General Description:
The Records Management Specialist reports to the HIM Operations Manager. The Records Management Specialist is responsible for maintaining the records systems for Parrish Healthcare. This position requires excellent interpersonal skills working with patients, caregivers, healthcare providers, and physicians. The position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare.
Key Responsibilities:
  • Coordinates entire patient portal process including providing direct patient education and customer service on accessing and navigating the patient portal, providing patients with timely electronic access to their personal health information, and assisting patients and care providers with computer access, internet, password, and login information. This position will require attending Parrish sponsored events during off hours to promote portal usage and engagement. This position will also require face to face contact with patients as necessary.
  • Serves as the HIM contact for medical record merges and account cleanup issues; and facilitates the amendment process.
  • Knows Florida's record retention rules, and managing our records management process, including management of electronic record and paper record destruction on site and off site; Maintains destruction log to report to the state if necessary. Keeps updated log of all records stored off site so that they are easily retrieved when necessary. Works with other departments and Parrish Medical Group offices to provide education and training on the destruction of departmental records. Provides information to Director of HIM and Director of Operations for PMG regarding records held and records planned to destroy for the upcoming year so that it can be included in the budget.
  • Maintains confidentiality of protected health information, and is familiar with HIPAA law.
  • Maintains the integrity of the Master Patient Index by finding and merging duplicate patient records.
  • Performs similar or related duties as assigned.
  • Knows fire, disaster and safety procedures and regulations as it pertains to the work area.


Formal Education:
  • Associates degree required. May consider High School/GED with > 5 years of relevant experience in lieu of AA; Bachelor's degree preferred. Degree/Major preferred: Health Information Management or job-related field.

Work Experience:
  • 2 years to < 3 years

Required Licenses, Certifications, Registrations:
  • Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) or other job related certificate that is approved by Human Resources and Health Information Management preferred.

Parrish Healthcare is a caring community of healthcare professionals passionate about excellence and fulfilling our mission of providing Healing Experiences For Everyone All The Time®.

Parrish Healthcare has a Culture of Choice®. This means a we have a healing work environment that empowers people to aspire to be their very best. We partner passionate, talented and skilled people in the right role with the right resources. We provide a clear and strategic direction to achieve superior results on behalf of the communities we serve.