Materials Management

8am-430pm; Full Time

Standard Hours/Week:

General Description:
The Buyer reports to Director of Materials Management and participates in negotiating and establishing favorable pricing for the organization for all acquisitions. Regularly reviews purchase history to identify areas of opportunity, works with hospital departments to identify needs and specifications, and meets regularly with vendors to establish favorable agreements. The position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare.

Key Responsibilities:
  • Review and analyze all new purchases for compliance with contracts and best pricing for their CQVA teams and others as deemed necessary. Create new item numbers in MMIS and communicate with Inventory coordinator and others as appropriate.
  • Organize and prioritize the acquisition schedule for the entire organization, including off-site facilities. To act as a resource for their CQVA team assignments in obtaining quotations for both capital and non-capital purchases and any others as deemed necessary. Work with assigned CQVA teams to negotiate contracts that do not conflict with established GPO contracts and any others as deemed necessary.
  • Communicate directly to the Operations Manager any standardization opportunities between departments related to contract optimization. Identify savings opportunities via DDS.
  • Review GPO launch packages as they arrive bi-weekly. Actively participate on CQVA teams by attending meetings and supporting teams with information requested. Conduct initial cost analysis and provide to CQVA team leaders. Contact vendors for further information or evaluation product upon request from CQVA teams.
  • During budget planning ensure that the criteria of a capital purchase and that proper quotations have been received in accordance with our purchasing protocols. Via Strata track, create, update, and process capital purchase orders. Coordinate the delivery, receipt, and installation of equipment with requestor upon completion of the capital purchase requisition.
  • Control and monitor purchasing activity through DDS/MMIS to ensure compliance with established purchasing guidelines. Communicate directly with Operations Manager any opportunities related to standardization, contract compliance, and potential cost savings reductions.
  • Handles invoice discrepancies with Accounts Payable and contacts vendors when necessary in resolving pricing variances. Check MMIS for open POs, review exception report, and consult with finance on invoice issues.
  • Train others in the purchasing process. Assist them in gaining accesses as needed.
  • Coordinate all returns/repairs/credits and prepare items for return shipping. Responsible for maintaining all the rental medical equipment billing.
  • Maintain the monthly purchase order process and create new accounts as deemed necessary.
  • Facilitate the disposal/sale of obsolete medical equipment/supplies with Finance to gain the best financial outcome for Parrish Medical Center.
  • Performs similar or related duties as assigned.
  • Knows fire, disaster and safety procedures and regulations as pertains to the work area.


Formal Education:
  • Associate's Degree, ADN or other two year college equivalent required.

Work Experience:
  • Minimum of two years' experience

Required Licenses, Certifications, Registrations:
  • N/A

Full Time Benefits:
Eligible to participate in a number of PMC-sponsored benefits, including:
  • Annual Accrual of 152 Personal Leave Bank (PLB) Hours
  • Health, Dental and Vision Insurance
  • 403(b) Retirement Program
  • Tuition Reimbursement/Educational Assistance
  • EAP, Flex Spending, Accident, Critical and Other Applicable Benefits

Parrish Healthcare is a caring community of healthcare professionals passionate about excellence and fulfilling our mission of providing Healing Experiences For Everyone All The Time®.

Parrish Healthcare has a Culture of Choice®. This means a we have a healing work environment that empowers people to aspire to be their very best. We partner passionate, talented and skilled people in the right role with the right resources. We provide a clear and strategic direction to achieve superior results on behalf of the communities we serve.